Performs administrative and secretarial services.
ESSENTIAL FUNCTIONS:
- Prepare email and letter correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.
- Gathers information requiring a determination and evaluation of sources; compiles data involving an understanding of programs, policies, and procedures. May draft financial, statistical, and/or narrative reports.
- Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.
- Schedules appointments; arranges and participates in conferences and meetings; takes and disseminates minutes; recommends agenda items; makes travel arrangements.
- Perform records management of a complex filing system by overseeing the filing system, creating files and records as necessary using judgment and knowledge of office requirements updating files and records, determining retention and purging schedules, and retrieving files and documents as needed.
- Maintains departmental student records; maintains financial records for operating and equipment expenses; orders and maintains office supplies. Must understand Family Educational Rights and Privacy Act (FERPA; Will train)
- Processes accurately confidential admissions and licensure documentation as outlined by the university, state, and national accreditation standards for compliance.
- Safeguards the confidentiality by exercising discretion in communicating information to faculty, students, staff and the handling of records, files and similar confidential items.
- Operates office machines including multi-media devices, calculator, duplicating equipment, word processing equipment, and computer/laptop terminals. Knowledge of Microsoft suite of products including Word, Calendars, Teams, Excel, PowerPoint, also Adobe and google forms. Accreditation and compliance websites use required (Will train)
OTHER DUTIES AND RESPONSIBILITIES:
- Answers incoming phone calls, routes to the appropriate individual, receives visitors, answers questions about programs and university policies when appropriate. Places outgoing calls for information gathering as necessary.
- Performs all other related duties as assigned
KNOWLEDGE, SKILLS, and ABILITIES:
- Excellent communication and interpersonal skills are essential.
- Demonstrate integrity and professionalism in appearance and demeanor
- Ability to skillfully compose and communicate effectively information in written and oral form
- Ability to plan, organize, implement, and administer physical and digital record keeping systems and procedures
- Ability to multitask and meet performance goals and deadlines
- Ability to pivot towards solutions and adapt to change.
- Ability to multi-task, work under pressure, and respond to deadlines without sacrificing quality.
- Ability to relate to individuals from diverse social, economic, and cultural backgrounds.
- Understanding of higher education a plus
QUALIFICATIONS:
- Two years of employment experience as an administrative assistant or longer time equivalent
Louisiana Christian University achieves its mission based on its core beliefs. All employees are expected to support these core beliefs and model them in their performance:
- Commitment to the essentials of the Christian faith.
- People are treated with dignity and respect.
- Relationships are built on honesty, integrity, and trust.
- Excellence is achieved through teamwork, leadership, and a strong work ethic
- Efficiency is achieved through wise management of human and financial resources.
The successful candidate will also demonstrate an active Christian faith and a calling to engage in a “Christ-centered community committed to Academic Excellence where students are equipped for Lives of Learning, Leading, and Serving.
Louisiana Christian University is an Equal Opportunity Employer
Applicants should fill out and send the LCU staff application and resume including the names and addresses of three references to the University HR Dept, 1140 College Drive, Box 381, Pineville, LA 71359 or e-mail information to hr@lcuniversity.edu
LCU staff application may be found here.
Louisiana Christian University is a private, Baptist, coeducational college of liberal arts and sciences with selected professional programs, located in Pineville, Louisiana. The College was founded in 1906 and is governed by a Board of Trustees appointed by the Louisiana Baptist Convention. It has an enrollment of about 1,200 students and is accredited by the Southern Association of Colleges and Schools.
Must be a visible CHRISTIAN leader and give witness as a person who lives a life that honors the Lord Jesus Christ and is consonant with the Statement of Christian Standards of Louisiana Christian University and the Baptist Faith.
